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Privacy Policy

Effective Date: July 4, 2026 · Last Updated: July 4, 2026

1. Introduction

A L E K A M O I Studios ("we," "us," "the Studio") is committed to protecting the privacy of our clients, collaborators, website visitors, and partners. This Privacy Policy explains how we collect, use, store, and safeguard personal information in the course of operating our website and delivering our production services.

2. Scope

This Privacy Policy applies to:

  • The A L E K A M O I Studios website
  • Contact and enquiry forms
  • Client communications
  • Production projects
  • Photography and videography services
  • Digital file delivery platforms
  • Third-party services used in connection with studio operations

3. Information We Collect

Personal Information

  • Full name
  • Email address
  • Phone number
  • Company or organization
  • Job title (where applicable)
  • Project details and creative briefs
  • Billing and invoicing information

Technical Information

  • IP address
  • Browser type
  • Device information
  • Operating system
  • Website usage statistics
  • Cookies and similar technologies

4. How We Use Your Information

Information may be used to:

  • Respond to enquiries
  • Prepare quotations and proposals
  • Manage productions and client relationships
  • Deliver completed work
  • Process invoices and payments
  • Improve our website and services
  • Maintain security
  • Comply with legal obligations

5. Media Storage & Privacy

In the course of production, the Studio manages a range of production assets, including raw video footage, edited films, audio recordings, photographs, drone footage (where applicable), production documents, and project backups.

Project files are stored using secure, access-controlled storage systems and trusted cloud services, with access limited to authorized personnel directly involved in the production.

Projects may be archived for a defined retention period following delivery, unless an alternative arrangement is agreed with the client in writing.

6. Talent, Property & Location Releases

Where required for a production, A L E K A M O I Studios obtains or requires:

  • Talent release forms
  • Appearance releases
  • Property releases
  • Location permissions
  • Venue approvals

Clients are responsible for securing any permissions that fall under their own ownership or authority, including third-party consents not directly arranged by the Studio.

7. Cookies & Analytics

Our website may use essential cookies required for basic site functionality, performance cookies to understand how visitors use the site, and Google Analytics or similar analytics platforms.

Users can manage or disable cookies at any time through their browser settings. Disabling certain cookies may affect site functionality.

8. Third-Party Services

We work with select, trusted service providers who may receive limited information necessary to deliver our services, including:

  • Secure cloud storage providers
  • Frame.io or similar review and collaboration platforms
  • Payment processors
  • Email providers
  • Website hosting services
  • Accounting software

A L E K A M O I Studios does not sell or rent personal information to third parties.

9. Data Security

We take reasonable technical and organizational measures to protect personal information, including encrypted storage, password-protected systems, secure file transfers, limited staff access on a need-to-know basis, regular software updates, and ongoing security reviews.

While we take these precautions seriously, no online system can guarantee absolute security, and information is transmitted or stored at the user's own risk.

10. Data Retention

Different categories of information are retained for different periods depending on their purpose:

  • Website enquiries — retained for a reasonable period to respond and follow up
  • Client records — retained for the duration of the client relationship and a period thereafter
  • Contracts — retained per legal and accounting requirements
  • Accounting records — retained per applicable tax and business regulations
  • Production media — retained per the archive period agreed with the client
  • Archived projects — retained until the defined retention period lapses, unless otherwise agreed

11. Your Rights

Where applicable under relevant privacy legislation, you may have the right to access the personal information we hold about you, correct inaccurate or outdated information, request deletion of your personal data, withdraw previously given consent, object to certain processing activities, and receive information about the records we hold on you.

This Policy is intended to align with relevant Ugandan data protection law and internationally recognized privacy principles where applicable. To exercise any of these rights, please contact us using the details in Section 13.

12. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or for legal or operational reasons. Changes become effective upon publication on our website.

13. Contact Us

For any privacy-related questions or requests, please contact:

A L E K A M O I Studios Email: crispasowinyalekamoi@gmail.com
Phone / WhatsApp: +256 766 161 699
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